Admitting your child to the correct school is one of the key decisions that a parent or guardian makes to ensure the future success of his or her ward. Irrespective of whether you are admitting the child into a primary school or a secondary school or even transferring him or her from one institution to another a good admission application will always be the very first step. It is through the school admission application that you will be creating an initial impression before the school management.
Definition of School Admission Application
School admission application refers to a formal letter written by a parent or guardian of a child addressing the principal or head teacher of a school seeking admission of the child in a particular class. This application is always written formally.
The Need for Writing a School Admission Application
One may ask the need for writing a formal letter considering the availability of a pre-formatted application form in most schools. However, there are several reasons for writing an application letter formally. First, it helps to personalize the application and shows respect to the school. Moreover, it conveys the intentions of the child’s parent very clearly. In some institutions especially private or semi-governmental institutions, a formal letter must be written in addition to the application form.
Essential Details to Include
The first step before writing your application letter is to determine the necessary information to include in your application letter. Some of the information that must be included in your application letter is as follows:
- Full name of the applicant, date of birth and CNIC or B-Form number if required.
- Mention clearly the class that the applicant wishes to join.
- Last school that he/she went to the last class cleared by him/her and grades or marks scored by the applicant.
- Give a brief statement regarding why you have chosen this particular school for admission.
- Mention phone number and/or email address and address of the parents/guardian.
Sample Application for School Admission
To,
The Principal,
[School Name]
[City]
[Date]
Subject: Application for School Admission
Respected Sir/Madam,
I respectfully submit this application to request admission for my son/daughter [Child’s Full Name] to [Class] at your esteemed institution. Having heard about the school’s excellent academic standards, disciplined environment and commitment to quality education and I believe it would be the ideal place for my child to continue his/her studies.
My child has successfully completed [Class] from [Previous School Name] with [Marks/Grade] and has maintained a commendable academic record. In addition to performing well in studies, he/she is well behaved, punctual, regular in attendance and actively participates in extracurricular activities.
For your kind consideration, I have enclosed the required documents including the School Leaving Certificate, Detailed Marks Certificate, Birth Certificate and four recent passport size photographs.
I kindly request you to grant admission to my child at your earliest convenience. I assure you that all school rules and regulations will be strictly followed and that all fees and other dues will be paid promptly.
I shall be highly grateful for your favorable consideration of this request.
Yours obediently,
[Father’s/Mother’s Name]
[Contact No.]
Commonly Required Documents
Besides the application form the following are some of the documents commonly required:
- Original and copy of the leaving or transfer certificate from the previous school
- Marks sheets or report cards from the last attended class
- Birth certificate (original and copy)
- Passport size recent photographs (usually 2-4)
- CNIC of the parents or guardian
- B-Form of the child (National Identity Card for Minors)
- Character certificate from the previous school (for higher classes)
Writing Tips for Admission Application
Some tips to make your admission application effective would be:
- Language used must be clear, formal and polite.
- It should not have any spelling or grammatical mistakes because this makes a bad impression.
- The admission application should speak the truth regarding the academic record of the child.
- There must be some specific reasons mentioned for choosing this particular school.
- Application for admission must be done well before the deadline.
- Make sure to keep a copy of your application and documents.
Conclusion
A good admission application is an indication of the honesty of the parents and future possibilities of the child. The first official communication of the parent with the school is made through this application. Using the format and sample discussed above, one can prepare a perfect admission application for any level of schooling.
Read More
- Complete Guide to Fee Concession Application for Students
- Step-by-Step Guide to Transfer Certificate Applications for Class 9 and 10
- Application for School Leaving Certificate: Simple Format & Tips
- Experience Certificate Application Format with Samples and Writing Tips
- Character Certificate for College Students – Format and Sample Guide
- Complete Guide to Character Certificate Application for Class 3 to 8
