The period from class 6 to 8 comes under middle school, and it happens to be a point at which household budgeting is put under additional stress. The fees increase in comparison to those of the elementary section and may coincide with expenditures made on children studying in other classes. In case a family finds it difficult to pay the entire fee, a fee concession application is an appropriate method of approaching the school authorities.
The Need for Fee Concessions in Classes 6-8
With an increase in subjects, practical classes and other such extra curricular activities, most schools increase the fees of children moving to middle schools. In many cases, this increase may burden families suffering due to inflation, health problems or changes in income levels. Thus a professionally written fee concession application enables the family to ask for concession without having to take the kid out of school.
Reasons for Seeking Concession
In general, the following reasons are taken into consideration when applying for concession in school fees:
- Unexpected decrease in income level of the family due to unemployment or decreased profit of the business.
- Health emergencies or costs related to health in the family.
- Presence of more than one kid in the same school in the same grade level.
- Death of the breadwinner of the family or any other such situation.
What Needs to Be Mentioned In The Application
The concession application by middle school students must contain all necessary information. First it has to mention the name of the child, his/her class and section, the reason behind the application and the extent of the concession requested and if there is any additional information regarding income change or medical condition. Additional information can also be provided by mentioning relevant documents such as income certificates, medical bills or even the admission slip of one of the siblings in the family. At the same time, at the level of classes 6 to 8 it is useful to make a brief mention of the attendance of the student and his/her academic performance because in this case the school authorities find it easier to provide some relief.
It is better not to make vague claims about money problems but to present an honest reason for the specific request.
Format to be Adopted
The letter should have the basic format of the formal letter which consists of the sender’s address and date on the top followed by the designation of the receiver (most probably the Principal or Head of School). The subject line must be brief and clear after which should come the salutation. The body of the letter will consist of two or three brief paragraphs.
Sample Format of Application for Fee Concession
To,
The Principal,
[School Name]
[City]
[Date]
Subject: Application for Fee Concession
Respected Sir/Madam,
I am the father of [Student’s Name] a student of [Class] in your school. I am writing to request a concession in the monthly tuition fee due to a recent decline in my family’s income.
Since last month, my business has suffered a significant setback making it difficult for me to pay the full fee on time. My child has always been regular in attendance and sincere in studies and I do not wish this financial difficulty to affect his/her education.
I therefore request you to kindly consider a fee concession of 30% for the current academic year. I have attached a copy of my income statement for your reference. I will be extremely grateful for your support in this matter.
Thank you in advance.
Yours sincerely,
[Parent’s Name]
[Contact Number]
Suggestions for Writing an Effective Application
The application must be sent at the beginning of the term or immediately upon encountering the problem without waiting for the payment deadline to pass. It should have a polite but factual tone without any form of exaggeration and with supporting documents. Follow ups to the school’s office will also help make sure that the application is evaluated on time.
It is important to find out if the school has a regular procedure for evaluating such applications or even a dedicated committee since most schools evaluate them at certain times each term. Being on time when sending the application will increase the probability of getting a positive result long before the next payment deadline.
Conclusion
Fee concession application provides parents of students from classes 6 to 8 with a proper means of seeking assistance when there are financial difficulties. Writing the letter in the appropriate way increases the possibility of its acceptance.
Read More
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